Privacy Policy

Last updated: February 1, 2026

At Autotend, we take your privacy seriously. This policy describes how we collect, use, and protect your information when you use our attendance tracking platform.

1. Information We Collect

We collect information you provide directly, including:

  • Account information — name, email address, institutional affiliation
  • Attendance records — check-in timestamps, class enrollment data
  • Usage data — how you interact with our platform
  • Device information — for mobile app functionality and security
  • Location data — only when GPS verification is enabled and with consent

2. How We Use Information

We use collected information to:

  • Provide and improve our attendance tracking services
  • Process attendance check-ins and verifications
  • Generate reports and analytics for educators
  • Send service-related communications and notifications
  • Ensure security and prevent fraudulent check-ins
  • Comply with legal obligations

3. Data Sharing

We do not sell personal information. We share data only:

  • With your educational institution as the data controller
  • With service providers who assist our operations (under strict agreements)
  • When required by law or legal process
  • With your explicit consent

4. Data Retention

We retain data for as long as your account is active or as needed to provide services. Attendance records are retained for up to 7 years to meet educational compliance requirements, unless your institution requests earlier deletion.

5. Security

We implement industry-standard security measures including:

  • Encryption of data in transit (TLS) and at rest (AES-256)
  • Role-based access controls
  • Regular security audits and penetration testing
  • SOC 2 Type II compliance

6. FERPA Compliance

Autotend is designed to comply with the Family Educational Rights and Privacy Act (FERPA). We act as a "school official" with a legitimate educational interest and maintain appropriate safeguards for student education records.

7. Your Rights

Depending on your location, you may have rights to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion of your data
  • Export your data in a portable format
  • Opt out of certain data processing

Contact your institution or our support team to exercise these rights.

8. Children's Privacy

Autotend is used in educational settings that may include students under 13. We comply with COPPA requirements and only collect information necessary for the educational purpose, under the direction of schools.

9. Changes to This Policy

We may update this policy from time to time. We will notify you of significant changes through the platform or via email.

10. Contact Us

For privacy inquiries or to exercise your rights:

  • Email: privacy@autotend.io
  • Mail: Autotend Privacy Team, 123 Education Way, San Francisco, CA 94105